The Best Resignation Letter

How to Write the Best Resignation Letter

Here I have presented three samples of the best resignation letter. This post will be very helpful to the job holder person. With the help of the format, you can write a different type of resignation letter. But you have to update the sample with the right information.

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The Best Resignation Letter

Always try to follow the below points that will help you to write the best resignation letter.

Related: Resignation Letter Format

What is a Resignation?

A resignation letter is an act of leaving your job. The letter expresses your wish to leave the company.

When Should You Write a Resignation?

Before leaving your present job, you have to write a resignation letter.

Resignation Letter Format 5

Why should you write Resignation Letter?

It is very necessary to write a resignation letter that can help you to maintain a sincere relationship with the company. A good-quality resignation letter highlights your intention to quit the job.

How to Write a Resignation Letter?

Writing a resignation letter is very easy if you know the key points. I suggest you some points below.

Address: This address is the company’s address. Write the company name, street address, and pin code.

Date: Write the date when you submit the letter.

Subject: Write here about the topic name.

Addressee: In this section, the addressee is referred to as your manager.

Mention the resignation: You should write clearly that you are resigning in the first paragraph.

Date of leaving: It is very very important because that day will be your last day at the company.

Reason for resignation: It is an optional point. In this section, you may mention your reason for resignation but is not so important.

Thank you section: you may write thank you to the manager if you feel grateful and confess the opportunity that you have been offered.

Signature:  At the end of the letter you have to sign before submitting it.

Resignation Letter Structure

Your Name

Your Address

Your phone number

Your email id: 

Date: __ /__ /__

Employer contact name 

Employer title

Employer company name

Dear [sir/madam ]

First paragraph: [Here you should write the statement of resignation]

Second paragraph: [Write about the gratitude]

Third paragraph:[Transition details]


[Your name]

Related: Resignation Email Writing

Resignation Letter Sample


The HR Manager

[Company Name]

[Company Address]


Subject- [Resignation from the post]

Respected Sir/Madam,

I would like to notify you that I am resigning from my position as salesman with XYZ company on 10th March.

Thank you for giving me the opportunity to work in this position for the past five years. I have thoroughly enjoyed working here and appreciate all the opportunities.

Next month I will be taking a position as a manager but in the meantime, I will be happy to assist.

Thank you again for the opportunity and I wish you and all the best for the future.

Your sincerely

Goutam Gatkari

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Sample No. 02


The HR Manager

[Company Name]

[Company Address]

Date- XX/XX/XX

Subject- [Resignation from the post]

Respected Sir/Madam,

My name is Manaj Tigga. I have been working in your company as Manager since 2015. I am resigning from my position on 30th May.

I am very glad to get the opportunities for professional development that you have offered me over the past 8 years. I wish your company much success.

Please let me know if you need any assistance with the transition.

Thanking you

Yours faithfully

Manaj Tigga

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Sample No. 03


The HR Manager

[Company Name]

[Company Address]

Date- XX/XX/XX

Subject- [Resignation from the post.]

Respected Sir/Madam,

Please accept this letter as formal notification that I am resigning from my position as a supervisor with XYZ company. My last day will be 30th April.

Thank you so much for the opportunity to work in this position for the past 9 years. I have greatly enjoyed so much about supervisor which will definitely cooperate with me throughout my career.

I wish the company continued success and I hope to say in touch in the future.


Rik Chatterjee

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One thought on “The Best Resignation Letter

  • Excellent post. I was checking constantly this blog and I’m impressed! Very useful information specially the last part. I searched for such educational information for ages. Thank you and good luck.

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